Idea Store Privacy and Data Protection Policies
Data Protection: Idea Store Membership
Your personal details are required for the creation of a library account. This information is held on a common database shared by the London Libraries Consortium [LLC] authority members. It is password protected and only accessible to Idea Store and LLC staff. Details of all completed transactions i.e. items borrowed and returned, are kept within the system for two years and details of non-completed transactions i.e. items borrowed and not returned are kept for six years.
You can sign-in to our online catalogue to view the last 18 months of your borrowing history.
We collect and use depersonalised details, which do not identify you as a named individual for statistical analysis of our services, such as Idea Store Online usage and the number and type of library items borrowed. This allows us to review and provide better services.
When you register for a library account:
• We will need to collect your email address. This is so that we can send you pre-overdue, overdue and reservation notifications;
• You can choose to opt-in or opt-out to receive marketing emails that alert our members to new services and Idea Store courses that may be of interest. You can opt-out of receiving marketing communications at any time by using the ‘Unsubscribe’ link at the bottom of the marketing emails.
Idea Store Learning: How We Use Your Personal Information
The London Borough of Tower Hamlets is registered with the Information Commissioners Office (ICO) under the provisions of the GDPR 2016 / Data Protection Act 2018. We will keep your data for a maximum of 6 years in line with our retention schedule and to meet the requirements of our funding providers, The Education and Skills Funding Agency (ESFA). View 'How We Use Your Personal Information [PDF]
Idea Store Learning: Health Screening Questionnaire Privacy Notice
It is necessary for us to process your name and health information, disclosed on the Health Screening questionnaire, to ensure that you complete Health, Fitness & Wellbeing, Cookery, Technical Education and Visual Arts class activities / exercises safely.
We keep your data for a maximum of 6 years in line with our retention schedule and to meet the requirements of our funding providers, The Education and Skills Funding Agency (ESFA).
View Idea Store Learning: Health Screening Questionnaire Privacy Notice [PDF]
Idea Store Website Data Protection
Data Protection and the Summer Reading Challenge
Idea Store Online Directory: Tower Hamlets Wellbeing Wheel
The Tower Hamlets Wellbeing Wheel is a health self-help tool located within the Idea Store Online Directory, a community directory of local services and organisations. You can use the Tower Hamlets Wellbeing Wheel as a guest user or a registered user. Registering with the Tower Hamlets Wellbeing Wheel means that you will have a wellbeing plan that has your name on it. Your plan will be retained by the system so that you can return to it and update it on another occasion. When you register you are asked to sign in and create an account provide the personal data. View the Tower Hamlets Wellbeing Wheel Privacy Notice.
Consent for the Use of Images
If you attend an Idea Store activity, event or course you may be asked to consent to having your photograph taken, as an individual or as part of a group, for promotional purposes only. These images may appear in our printed publications, such as the course guide, on our website or other marketing materials or media. The images are only used to promote Idea Store. We do not use the images taken, or the information you provide on the consent form, for any other purpose. We do not include personal details in our printed publications or on our website. We retain a copy of the image and the related consent form on the council’s secure network. If we have taken your photograph you may withdraw your consent for use at any time.
Tower Hamlets Council Data Protection and Freedom of Information
You can find out more about your rights on the Tower Hamlets Council Data Protection and Freedom of Information web page, and this includes details of your rights about automated decisions, such as the ranking of Housing Applications, and how to complain to the Information Commissioner.
Contact Idea Store
If you have any concerns or questions regarding the use of your Idea Store membership or learning data, please contact Denise Bangs, Idea Store Business Development Manager [Digital Services]